Privacy Policy
Effective Date: December 13, 2025
Last Updated: December 13, 2025
Table of Contents
Move Forwork ("we," "our," or "us") respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our job platform and related services.
This policy complies with the European Union's General Data Protection Regulation (GDPR), the California Consumer Privacy Act (CCPA), and other applicable privacy laws worldwide. We are committed to transparency in our data practices and respecting your privacy rights.
Important: By using our services, you acknowledge that you have read and understood this Privacy Policy. If you do not agree with our practices, please do not use our services.
1. Information We Collect
1.1 Information You Provide Directly
Account Registration
- Email address (required for account creation)
- Password (encrypted and stored securely)
- Account type (job seeker or employer)
Job Seeker Profile Information
- Full name (first and last name)
- Phone number (optional)
- Location and country information
- Professional bio and career summary
- Salary expectations and preferred currency
- Work authorization status (visa sponsorship needs, relocation preferences)
- Gender information (optional - special category data under GDPR)
- Professional social media profiles (LinkedIn, GitHub, personal website)
Professional History
- Education records (institutions, degrees, dates, GPA)
- Work experience (employers, positions, dates, descriptions)
- Skills and proficiency levels
- Certifications and courses
- Portfolio projects and descriptions
Employer Profile Information
- Company name and description
- Company size and industry
- Headquarters location
- Company website and contact information
- Phone number
File Uploads
- Resume files (PDF, DOC formats)
- Portfolio files (images, documents, videos)
- Company logos and branding materials
- Supporting documents and certifications
- File metadata (original filenames, file sizes, upload timestamps)
Communications
- Job application cover letters
- Messages and correspondence through our platform
- Customer support communications
- Feedback and survey responses
1.2 Information We Collect Automatically
Technical Information
- IP address (for security, geolocation, and fraud prevention)
- Browser type and version
- Operating system
- Device information
- User agent string
Usage Data
- Login times and frequency
- Pages visited and time spent on pages
- Search queries and filters used
- Job applications submitted
- Profile views and interactions
- Feature usage patterns
Security Data
- Login attempt records (successful and failed)
- Security event logs
- Authentication session data
- Account lockout information
2. Automated Processing and Artificial Intelligence
Your Rights Regarding Automated Decisions
Under GDPR Article 22, you have the right not to be subject to decisions based solely on automated processing. We provide transparency about our AI systems and always allow human review of automated decisions that significantly affect you.
2.1 AI-Powered Job Matching
We use artificial intelligence and machine learning algorithms to enhance your job search experience through:
Job Recommendations
- Matching your skills and experience to relevant job postings
- Suggesting jobs based on your search history and preferences
- Identifying opportunities with visa sponsorship or relocation packages
- Ranking job listings by compatibility with your profile
Candidate Matching for Employers
- Matching job postings to qualified job seekers
- Ranking candidates based on job requirements
- Suggesting candidates who may be interested in specific roles
- Identifying candidates open to relocation opportunities
Important: Our AI matching serves as recommendations only. Final hiring decisions are always made by human employers, and we encourage employers to review all aspects of a candidate's application beyond algorithmic scores.
2.2 Automated Profile Analysis
Our systems automatically analyze your profile information to:
- Skills Extraction: Identify skills and competencies from your resume and profile
- Experience Level Assessment: Determine your seniority and experience level
- Location Preferences: Understand your willingness to relocate
- Industry Classification: Categorize your experience into relevant industry sectors
- Profile Completeness Scoring: Assess how complete your profile is and suggest improvements
Data Used for AI Processing
- Resume content
- Work experience
- Education history
- Skills and certifications
- Job search patterns
- Application history
- Profile views
- Time spent on listings
- Job search filters
- Salary expectations
- Location preferences
- Industry interests
2.3 Your Control Over AI Processing
You have the following rights regarding our automated processing:
Opt-Out Rights
- Disable personalized job recommendations
- Turn off AI-powered profile suggestions
- Request manual review of matching decisions
- Access jobs through manual search only
Transparency Rights
- Explanation of how recommendations are generated
- Information about factors influencing your job matches
- Access to your AI-generated profile insights
- Understanding of matching algorithms used
To exercise these rights, contact us at privacy@moveforwork.international with details of your request.
2.4 AI Safety and Bias Prevention
We are committed to fair and ethical AI practices:
- Bias Testing: Regular audits of our algorithms for discriminatory outcomes
- Diverse Training Data: Ensuring our AI models are trained on representative datasets
- Human Oversight: Qualified professionals monitor and adjust AI recommendations
- Fairness Monitoring: Continuous assessment of matching outcomes across demographics
- Transparency Reports: Regular publication of AI performance and fairness metrics
3. How We Use Your Information
We use your personal information for the following purposes:
2.1 Core Service Provision
- Account Management: Creating and managing your user account, authentication, and profile maintenance
- Job Matching: Connecting job seekers with relevant opportunities based on skills, experience, and preferences
- Application Processing: Facilitating job applications and communications between job seekers and employers
- Profile Display: Showing job seeker profiles to potential employers and vice versa
- Search and Discovery: Enabling search functionality for jobs and candidates
2.2 Communication
- Transactional Emails: Account verification, password resets, application confirmations
- Service Updates: Important changes to our services, terms, or policies
- Customer Support: Responding to inquiries, troubleshooting, and providing assistance
- Marketing Communications: Job alerts, platform updates, and promotional content (with your consent)
2.3 Platform Improvement
- Analytics: Understanding usage patterns to improve our services
- Performance Optimization: Enhancing platform speed, reliability, and user experience
- Feature Development: Developing new features and improving existing functionality
- Quality Assurance: Testing and debugging platform issues
2.4 Security and Fraud Prevention
- Account Security: Protecting your account from unauthorized access
- Fraud Detection: Identifying and preventing fraudulent activities
- Platform Integrity: Maintaining the security and integrity of our platform
- Compliance Monitoring: Ensuring compliance with our terms of service
2.5 Legal Compliance
- Legal Obligations: Complying with applicable laws and regulations
- Law Enforcement: Responding to lawful requests from authorities
- Legal Proceedings: Protecting our rights and interests in legal matters
3. Legal Basis for Processing (GDPR)
Under GDPR, we process your personal data based on the following legal grounds:
3.1 Contractual Necessity
Processing necessary for the performance of our contract with you:
- Account creation and management
- Job matching and application services
- Profile creation and maintenance
- Communication regarding our services
3.2 Legitimate Interests
Processing based on our legitimate business interests:
- Platform security and fraud prevention
- Service improvement and analytics
- Customer support and communication
- Marketing to existing customers (where permitted)
3.3 Consent
Processing based on your explicit consent:
- Marketing communications (job alerts, newsletters)
- Processing special category data (gender information)
- Optional profile enhancements
- Cookies and tracking technologies (where required)
3.4 Legal Obligations
Processing required to comply with legal obligations:
- Tax and accounting requirements
- Law enforcement requests
- Regulatory compliance
- Data breach notifications
4. Information Sharing and Disclosure
Important: We do not sell, rent, or trade your personal information to third parties for their marketing purposes.
We may share your information in the following circumstances:
4.1 Within Our Platform
- Job Seeker to Employer: Your profile information is visible to employers when you apply for jobs or when they search for candidates
- Employer to Job Seeker: Company information and job details are visible to job seekers
- Public Profiles: Certain profile information may be publicly visible as part of our service
4.2 Service Providers
- Email Service Providers: For sending transactional and marketing emails
- Cloud Storage Providers: For secure data backup and storage
- Analytics Providers: For platform usage analytics and improvement
- Security Providers: For fraud detection and security monitoring
- Payment Processors: For subscription and payment processing (when applicable)
All service providers are contractually bound to protect your information and use it only for specified purposes.
4.3 Legal Requirements
- Law Enforcement: When required by law or legal process
- Legal Proceedings: To protect our rights, property, or safety
- Regulatory Compliance: To comply with applicable regulations
- Emergency Situations: To protect the safety of our users or the public
4.4 Business Transfers
In the event of a merger, acquisition, or sale of assets, your personal information may be transferred to the new entity. We will provide notice before your personal information becomes subject to a different privacy policy.
5. Data Retention
We retain your personal information for as long as necessary to provide our services and fulfill the purposes described in this policy:
5.1 Active Accounts
- Profile Data: Retained while your account is active and for up to 2 years after account closure
- Job Applications: Retained for 3 years after submission for legal compliance purposes
- Communication Records: Retained for 1 year after the last communication
5.2 Security and Legal Data
- Login Logs: Retained for 90 days for security purposes
- Security Incident Data: Retained for up to 7 years for legal compliance
- Legal Hold Data: Retained as required by law or legal proceedings
5.3 Automated Deletion
We implement automated processes to delete data that is no longer necessary for our legitimate business purposes, subject to legal requirements.
6. Your Privacy Rights
Depending on your location, you may have the following rights regarding your personal information:
6.1 GDPR Rights (EU Residents)
- Right of Access: Request a copy of your personal data we hold
- Right to Rectification: Request correction of inaccurate or incomplete data
- Right to Erasure: Request deletion of your personal data (subject to legal limitations)
- Right to Restrict Processing: Request limitation of how we use your data
- Right to Data Portability: Receive your data in a machine-readable format
- Right to Object: Object to processing based on legitimate interests
- Right to Withdraw Consent: Withdraw consent for consent-based processing
- Right to Lodge a Complaint: File a complaint with your local data protection authority
6.2 CCPA Rights (California Residents)
- Right to Know: Request information about personal data collection and use
- Right to Delete: Request deletion of personal information
- Right to Opt-Out: Opt-out of the sale of personal information
- Right to Non-Discrimination: Receive equal service regardless of privacy choices
6.3 How to Exercise Your Rights
To exercise your privacy rights, you can:
- Access your account settings and privacy dashboard
- Contact us at privacy@moveforwork.international
- Use our data request form (when available)
We will respond to your request within 30 days (or as required by applicable law).
7. International Data Transfers
Move Forwork operates internationally, and your personal data may be transferred to and processed in countries outside your country of residence, including countries that may have different data protection laws.
7.1 Transfer Safeguards
When we transfer personal data internationally, we implement appropriate safeguards:
- Standard Contractual Clauses approved by the European Commission
- Adequacy decisions for transfers to countries with adequate protection
- Other legally valid transfer mechanisms as applicable
7.2 Data Processing Locations
Your data may be processed in the United States, European Union, and other countries where our service providers operate. We ensure all processing locations provide adequate protection for your personal data.
8. Data Security
We implement comprehensive security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction.
8.1 Technical Safeguards
- Encryption of data in transit and at rest
- Secure server infrastructure with regular security updates
- Multi-factor authentication for administrative access
- Regular security assessments and penetration testing
- Automated monitoring for security threats
8.2 Administrative Safeguards
- Access controls limiting data access to authorized personnel only
- Regular security training for employees
- Background checks for personnel with data access
- Incident response procedures
- Regular security policy reviews and updates
8.3 Data Breach Response
In the event of a data breach, we will notify affected users and relevant authorities as required by applicable law, typically within 72 hours of discovery.
9. Children's Privacy
Age Restriction: Our services are not intended for children under 16 years of age (or the minimum age in your jurisdiction).
We do not knowingly collect personal information from children under 16. If we become aware that we have collected personal information from a child under 16, we will take steps to delete such information promptly.
9.1 Parental Rights
If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately at privacy@moveforwork.international.
10. Cookies and Tracking Technologies
We use cookies and similar technologies to enhance your experience and provide our services effectively.
10.1 Types of Cookies We Use
Essential Cookies
Required for basic website functionality, authentication, and security.
Functional Cookies
Remember your preferences and settings for a personalized experience.
Analytics Cookies
Help us understand how users interact with our platform to improve services.
Marketing Cookies
Used to deliver relevant advertisements and measure campaign effectiveness (with your consent).
10.2 Managing Cookies
You can manage your cookie preferences through your browser settings or our cookie preference center. Note that disabling essential cookies may affect website functionality.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements.
11.1 Notification of Changes
- Material changes will be notified via email or platform notification
- Minor updates will be posted on this page with an updated date
- Continued use of our services constitutes acceptance of the updated policy
12. Contact Information
If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
General Privacy Inquiries
Email: privacy@moveforwork.international
Response Time: Within 5 business days
Data Protection Officer
Email: dpo@moveforwork.international
For: GDPR requests and compliance inquiries
Online Business
Move Forwork
Online Business - Digital Support Only
Response Time: Email within 24-48 hours
Business Hours: Monday-Friday, 9 AM - 6 PM UTC
This Privacy Policy is effective as of December 13, 2025 and was last updated on December 13, 2025.